November 2019 Minutes
2019-11-12 Minutes
Clerks notes of Parish Council Meeting held in the Village Hall on Tuesday
12th November 2019
In Attendance: Parish Councillors Joan Brocklebank, Rob Golland, Louise Isaacs, Geoff Mayling, Ken Otter, Philip Sagar and John Smith and members of the public, also in attendance, District Cllrs Rosemary Trollope-Bellew, Kelham Cooke. 11 members of the public were also in attendance.
Agenda Item
19-11 / 1. Public Forum:
Cllr Otter – at previous Parish Council meeting I was asked to apologise to Cllr R Trollope-Bellew, at that stage was not going to do. Having found out further information and from information received I will now offer apologies to Cllr R Trollope-Bellew. Apology accepted.
Mr Sutcliffe – have list of questions re level crossing/bypass: Deal with in appropriate section.
19-11 / 2. Opening of Meeting: Cllr Mayling welcomed everyone to the meeting.
Would like to bring item 10 Skate Park forward.
Item 8 update will be dealt with under closed session. We are currently in open session and risk questions. We will go through agenda and take item 8 at the end of the meeting and ask members of the public to leave before item 8 is discussed. The minutes of meeting will be documented on that issue. I anticipate that today the committee that have looked at the bridges will be bringing to the PC a conclusion and at this point of time there are a number of questions and issues that have not been answered satisfactorily and we will deal with in closed session and take to next meeting as a unified body as a conclusion.
Justin Mackenzie – Why? Wanted his concerns minuted.
Pauline Horrocks – can this not be dealt with before meeting – response – issue that arose on Sunday dictated that issues could not be answered.
19-11 / 3. To receive any apologies for absence: None.
19-11 / 4. Declaration of Interest: (Councillors are reminded of their obligation under the Codes of Conduct to declare pecuniary interests): None.
19-11 / 5. To agree Minutes of 17th September 2019:
The above minutes be signed as a true and accurate record, all Cllrs in agreement.
19-11 / 6. Matters Arising from Minutes:
No electoral register re Tallington Lakes, District Cllrs arranging meeting - point of contact.
Network Rail to be invited to next meeting – discussed not inviting at this stage while other areas being addressed.
19-11 / 7. Finance/Authorisation of Payments:
Parish Clerk Salary – September/October £365.00.
Parish Clerk Expenses - £72.30.
Community Cleaner - £149.58.
Income £426.92 (SKDC 2nd Half Community Cleaner Grant)
Purchase of Online Mapping Facility:
• Consideration to purchasing above. Online system, 30 day trial to look at without any obligation – cost £90 if we wish to continue using. Parish Clerk to set up.
Bank Account Signatures: Cllrs Isaacs and Sagar to be added to list.
19-11 / 8. Update on closure of the level crossing and bypass: To be dealt with in CLOSED session.
19-11 / 9. Planning: No new applications received.
19-11 / 10. Skate Park:
Cllr Mayling returned documents to – well done, very impressive number supporting you. Unfortunately the Parish Council are unable to support your project for the following reasons:
• The vacant area in the playing field is small and used for football.
• The VHC have/exploring new equipment.
• Having visited Stamford and Deeping these skate parks are big.
• The only other land we own is the Millennium Green and that has covenants on it regarding playing sports.
• Can we suggest you approach the local landowners to see if they can help?
19-11 / 11. Highways:
• Lack of Road Signs – Cllr Trollope-bellew has a meeting with Rowan Smith (tomorrow) and will raise speed limit. (No signs Brinton Road/West Road/Main Road. Question: Why is Bainton Road closed for 30 days (bridge knocked down PCC problem).
• Maintenance of Footpaths – note to be sent to Cllr R Trollope-Bellew re footpath issues.
Action: Cllr Mayling
19-11 / 12. Planting on LCC Land:
If you can recall we were asked to sign a licence to allow these shrubs and take on responsibilities however and whatsoever arising. The Minutes of our last meeting “we would proceed as long as everything is legal”. Cllr Mayling has discussed with our solicitor and has been advised not to sign this form, I think therefore that we advise LCC accordingly.
19-11 / 13. Correspondence:
Letter from Church thanking Parish Council for donation.
Pilot Project – letter from Mrs Knox who was not able to attend meeting advising would like to be part of scheme.
19-11 / 14. Community Fund Application for village hall floor repairs:
The works were completed in mid September.
The grant submission was for £8950.50
The actual cost was £9098.42
The amount of grant was 80% = £7128.40
An overspend of £190 approx.
19-11 / 15. To receive a report on the Village Hall:
Village Hall Roof – we are at budget/feasibility stage, the roof needs replacing, £40-£45k tore-use the Collyweston Slates, £10,377 plus VAT for an imitation slate, allow an amount for r w goods, decs and contingencies we should be looking at £15k.
15th Fish & Chips/licensed bar (Quiz Night), Election. Christmas social.
19-11 / 16. Field in Trust Dedication (Millennium Green):
We seem to have dropped off their agenda. We need to re apply with three documents.
Action: Cllr Mayling
19-11 / 17. Parish Council ownership of the Stamford Canal Lock Gate in Herons Close:
Our volunteer has completed his work. We need to explore a local concern that will take on a minimum amount of work. Cllr Brocklebank advised Laura who lives in Piccadilly Gardens expressed an interest.
19-11 / 18. Adoption of Constitution for Tallington Parish Council:
Constitution has been circulated – change to couple of words (No. 3) as per SKDC guideline, will re-send out to Cllrs to approve.
Action: Cllr Mayling
19-11 / 19. Trees on Millennium Green: Cllr Golland looking at planting new trees by end of this year.
Action: Cllr Golland
19-11 / 20. Action Group for Works on Millennium Green:
No progress. Agenda item for next meeting.
Action: Parish Clerk
Cllr Golland will speak with Rob Burdock for update.
Action: Cllr Golland
19-11 / 21. Reports from Councillors:
Cllr Trollope-Bellew _ Speed Limit Mill Lane – Cllr Trollope-Bellew will report back after meeting with Rowan Smith (also looking at Street Signs/Flooding). Cllr Cooke elected Leader of SKDC, Cllr Trollope-bellew “Culture & Arts”.
Met with minister of transport discussed A1/Tallington plus relief road/issues with NR, have following up meeting following election. Considering budget for year ahead, Georgian Festival in Stamford will continue next year.
Overgrown Vegetation Mill Lane Sign (Village Hall) – Gary’s Gardens recommended, Mr Sutcliffe will contact.
Speed Signs on Bins – Cllr Otter assisted by Cllr Brocklebank set up 11 houses nearest the level crossing – response has been successful - carry forward to next meeting with figures etc. Re more permanent signs suggested Barker Signs (Stamford)?
Action: Cllr Brocklebank/Cllr Otter
Concern expressed about St Lawrence Way is anyone cutting grass area (not transferred to highways) – Mr Sutcliffe advised still with Taylor Wimpey – Mr Sutcliffe to email details to Cllr Cooke who will contact TW again.
Cllr Isaacs explained how Herons Trust works – holding their Christmas Lunch 9th December 2019.
Cllr Sagar – issue re closed session, point out that committee is still meeting, last met on 7th October.
Cllr Otter re Gigaclear issues – has spoken with them – when first put in inspections made reinstated works to be done – all items should be addressed. Searson Close – signs absolute nonsense, should never have gone up.
Explanation of why update and closure of level crossing and bypass is closed meeting and not presented to Parish Council in open session and why should now be discussed in closed session.
19-11 / 22. Public Forum: No new matters to be carried forward to the next meeting.
19-11 / 23. Date of Next Meeting: Tuesday 14th January 2020 commencing at 7.30 p.m.
This meeting closed at 9 p.m.
The Parish Council moved into closed session at 9.25 pm.
Signed: Geoff Mayling Dated: 12/11/2019