July 2019 Minutes
2019-07-09 Minutes
Parish Council Meeting held in the Village Hall on Tuesday
9th July 2019
In Attendance: Parish Councillors Joan Brocklebank, Rob Golland, Louise Isaacs, Ken Otter, Philip Sagar and John Smith and 7 members of the public, also in attendance, District Cllrs K Cooke and R Trollope-bellew
Agenda Items
19-07 / 1. Public Forum: Dog Fouling becoming a problem again – defecating outside someone’s house!
19-07 / 2. Opening of Meeting: Cllr Sagar welcomed everyone to the meeting.
19-07 / 3. To receive any apologies for absence: Cllr Mayling
19-07 / 4. Declaration of Interest: (Councillors are reminded of their obligation under the Codes of Conduct to declare pecuniary interests): None.
19-07 / 5. To agree Minutes of 14th May 2019:
The above minutes be signed as a true and accurate record, Cllr Smith proposed, seconded Cllr Brocklebank, all Cllrs in agreement.
19-07 / 6. Matters Arising from Minutes: All on agenda.
19-07 / 7. Finance/Authorisation of Payments:
Parish Clerk Salary May/June - £365
Parish Clerk Expenses - £79.17
Community Cleaner - £147.78
P Taylor – Internal Audit/Payroll - £150.00
P Horrocks – reimbursement re purchase of kitchen units - £2,577.01
Cllr Brocklebank proposed, Cllr Smith seconded, all in agreement for the above payments to be made.
End of Year Accounts:
a) To approve the Annual Governance Statement by resolution
b) Consider Accounting Statements by members as a whole
c) Approve Accounting Statements by resolution
d) On approval Accounting Statement to be signed and dated
Certificate of Exemption form submitted to External Auditors – completed forms (above) signed off – copies to be put onto website.
Action: Parish Clerk
19-07 / 8. Update on Level Crossing:
Cllr Sagar provided a resume of the PC and TBNG (Tallington ByPass Now Group of 17 plus villagers) dealings with network Rail in 2014 and 2015 and the last meeting with NR of 11th August 2015. At which NR confirmed that…….
No further design work would be carried out by NR consultants as there was no funding available until CP6 that is April 2019.
No further engineering or exploratory work has or will be carried out by NR for the same reason. No further options would be considered or explored by NR.
The “preferred option” as presented in January 15 is still the option that NR believes is deliverable if additional funding for the full by pass cannot be found.
NR will not be submitting a Transport and Works Act application to the Secretary of State for this crossing closure until such time that funding is available for their scheme.
NR confirmed that the rumour that the previous “in line option” the so called ski jump option will return is completely without foundation. Any survey works at the crossing are completely coincidental and most likely in connection with normal operations as the advertised road closure would seem to indicate.
The closure of the Tallington crossing is still a high priority for NR and is referred to in their discussions and lobbying of Ministers and central government who are now the only source of funding for NR.
The Parish Council’s stated position was and is that a sub standard A road that did not meet Dept of Transport guidelines that came back into the village after a new bridge would never be an acceptable solution and that a full By Pass was the only acceptable solution to the village.
Cllr Sagar also reminded the meeting of how in early 2015 the Thurlby family had offered 50% of any uplift in the value of land sold for housing (200-400max) to make good the shortfall for a full By pass and of how in an informal survey 88% of residents said they would support such a scheme if it meant a full By Pass being achieved. Cllr Sagar again thanked the Thurlby family for their support of the village and of the substantial financial support in paying for expert consultants to challenge NR ill conceived plans.
Cllr Otter presented a proposal to again look at this from a fresh prospective without the need of a subsidy from the land owner as he believed the timing was right to try and leverage funding from other sources due to the new Zuma trains not being able to run at full speed with many sat in the sidings unable to be used because the improvement works promised to the East Coast line had not yet been done. He requested a sub committee be set up to move forward on this as a matter of urgency (information required before end of school term). Sub Committee should include everyone! Cllr Sagar happy for sub committee to be set up, Cllrs present all in agreement.
19-07 / 9. Planning: No new applications received.
19-07 / 10. Planting on LCC Land:
From astethic point of view looks good, resident said would include on his deeds and pay for licence. Need to remove 1 of trees for safety of access and egress. Cllr Sagar proposed we still proceed as long as everything legal PC will support.
Action: GM/PS/Resident
19-07 / 11. Correspondence: None.
19-07 / 12. Community Fund Application for village hall floor repairs:
Works nearing completion – all looks good (improvement). Floors when finished will look nearly the same (damp is only in one area).
19-07 / 13. To receive a report on the Village Hall:
Saturday 31st August planning re launch party – all invited to contribute goodies etc.
19-07 / 14. Field in Trust Dedication (Millennium Green) – Update:
We were requested to provide more Land Registry information. Cllr Mayling to chase up. Ongoing.
Action: Cllr Mayling
19-07 / 15. Parish Council ownership of the Stamford Canal Lock Gate in Herons Close:
We now have ownership. No Change from previous minutes.
19-07 / 16. Adoption of Constitution for Tallington Parish Council:
Draft document full of errors – Cllr Sagar proposed carry forward to next meeting – all in agreement – Agenda item for next meeting.
Action: Parish Clerk
19-07 / 17. Trees on Millennium Green: Cllr Golland looking at planting new trees October/November this year.
Action: Cllr Golland
19-07 / 18. Action Group for Works on Millennium Green: Agenda item for next meeting.
Action: Parish Clerk
19-07 / 19. Reports from Councillors:
Updates received from District. Continuing with Big Clean
Cummins Site – working on plans at moment
Location of community centres Stamford and Market Deeping will be confirmed. Bourne to be refurbished over next couple of years.
Looking at policy of trees and trees owned by SKDC and environment issues to deal with trees.
Update from County Cllr. Wainfleet (flooding) major concern.
Joint venture Fire/Police/Ambulance that house all in Lincoln – know each other’s responsibilities. Good Ofsted Report.
Cllr R Trollope-Bellew asked for an apology ref inaccurate statements that have been made in emails since election about her and the Chairman of the Parish Council actions. Cllr Otter refused.
Cllr Sagar proposed that going forward we agree to conduct ourselves in a civil and polite manner in all of dealings with each other as parish councillors, and toward district, county councillors and any others involved. We achieve best results when we all work together Parish Council/District Council/County Council. – Agreed by all.
Play Park – in need of some upgrading – quotes being obtained, spark wheel needs new bearings. New mats for soft landings etc.
Mill Lane – we have speed limit 60 mph on the lane??
Beware Children Sign? – further information required.
19-07 / 20. Public Forum: Illegal Encampment (travellers) – be aware, need to protect ourselves.
19-07 / 21. Date of Next Meeting: Tuesday 17th September 2019 commencing at 7.30 p.m.
Meeting closed at 9.35 p.m.
Signed: Phil Sagar Dated: 9/7/2019