TALLINGTON PARISH COUNCIL
Minutes of the Parish Council Meeting
held in the Village Hall on Wednesday 17th June 2026.
Present: Chair Cllr Sagar, Vice Chair Cllr J Smith, Cllr J Knox, Cllr R Sorrel, Clerk N Smith and 1 member of public.
Minutes
Public Forum (The Public Forum does not form part of the meeting of the Parish Council)
No points raised.
Cllr Sagar opened the Council meeting.
008/26. Chair’s remarks: Cllr Sagar reiterated that the Annual meeting in May had been to elect the officers for the coming year. The rest of the business usually done in May is covered by this meeting which would hopefully be finished by 9pm.
009/26. Apologies for Absence and reasons given: No apologies received.
010/26. To receive any Declaration of Interest: None declared. Clerk provided up-to-date DPI forms to each Councillor and requested that they be completed and returned at the July meeting. Action: All Cllrs
011/26. To receive the Acceptance of Office form from the Chair and to hand over the sealed envelope containing passwords relating to the administration of the Parish Council: The new updated Acceptance of Office form was signed by Cllr Sagar and counter-signed by the Clerk.
Sealed envelope of up-to-date passwords given to Chair.
012/26. To receive the Acceptance of Office form from the Vice Chair: The new updated Acceptance of Office form was signed by Cllr J Smith and counter-signed by the Clerk.
013/26. To review and confirm acceptance of the Internal Auditors report: The IA Year-End report had been circulated prior to the meeting. Audit recommendations should be actioned by year end.
The Council still need to adopt Health & Safety, and IT policies. These will be circulated for review by September meeting.
Every Council meeting should review Expenditure against Budget, Payments, and Bank Reconciliation, and the approval by resolution be included in minutes.
Bank mandates should be reviewed annually.
All account balances should be published in minutes.
It was resolved to accept the Internal Auditors report.
014/26. To complete, confirm and sign Section 1 (the Annual Governance Statement) of the Annual Governance and Accountability Return 2025/2026: The Clerk read out the Assertions on the Statement and then explained the reason for answering with ‘Yes’ or ‘No’. Recommendations by the Internal Auditor were taken into consideration.
Section 1 was completed as confirmation of acceptance, signed by the Chair and counter-signed by the Clerk.
The Clerk will be including Explanatory Notes for the External Auditor to cover the Assertions where the Council have answered ‘No’.
015/26. To confirm and sign Section 2 (the Accounting Statements) of the Annual Governance and Accountability Return 2025/2026: Section 2 had been completed and signed by the Clerk/Responsible Financial Officer prior to the meeting, and circulated for review.
It was resolved to accept Section 2, which was then counter-signed by the Chair.
016/26. To confirm dates for Exercise of Public Rights notice. It was resolved to accept the Clerk’s suggested dates of 1 July to 11 August. This would allow time for Clerk to gather all documents required by External Auditor, and for them to be published on the Council website.
Action: Clerk to submit AGAR and required documents to External Auditor, and publish on Council website.
017/26. To review the renewal for the insurance policy for all insurable risks and to consider other options, due 12.7.26: The Council have a 3-year Long Term Agreement with Zurich Municipal. The Renewal Premium is £1,129.80, last year £1,056.84. The policy was adjusted to ensure the major items of gardening equipment are fully specified.
It was resolved to continue with the renewal.
Action: Clerk to set up payment before renewal date.
018/26. To review the Council’s subscriptions to Lincolnshire Association of Local Councils and Parish Online: LALC provide advice, information and training for Parish Councils, they also look after the Council’s website. Subscription is £321.70.
Parish Online provide access to maps and useful data. Subscription is £45.
It was resolved to continue to be a member of both organisations.
019/26. To review the Council’s bank mandate: The Bank current account mandate allows the Clerk/RFO to input payments which are then approved by Chair or VChair.
The Savings account is accessible by Clerk and Chair.
The 90-day account is accessible by Clerk and Chair.
It was resolved that the mandates should continue as set up.
020/26. To confirm regular payments from the Council’s bank account: Fixed monthly payments are £13 by Transfer for Online Banking, £26.89 by DD for Trade Waste collections. Variable monthly payments are Clerk Salary/Expenses and HMRC PAYE/NIC, and Millenium Green maintenance. The Community Cleaner is paid quarterly.
It was resolved to continue with these payments.
021/26. To approve the use of Bacs/Internet Banking to make payments from the Council’s bank account (as required by our Financial Regulations):
It was resolved to continue to use Bacs/Internet Banking to make payments from the Council’s account.
022/26. To agree and sign minutes of Annual PC Meeting held on 15th May 2026:
Cllr J Smith requested the minutes be amended to include apologies from Cllr Sagar.
Action: Clerk to update draft minutes and bring to next meeting.
023/26. To agree and sign minutes of Parish Council Meeting held on 16th March 2026:
It was resolved to accept the minutes as a true and accurate record, and were signed by the Chair.
024/26. Clerk’s report:
- Hours worked in March 42.5, April 10.75, May 7.75.
- Website - Cllr Sagar has reviewed old Plan and Rail Crossing content and will contact LALC
Webmaster to update website. Action: Cllr Sagar.
- Two village Notice Boards need repairs as the wood is rotting.
Clerk has 2 quotes and waiting for 3rd. To be circulated for discussion at July meeting.
There is no SKDC grant available for this work.
- HMRC: further letter received by Council regarding outstanding tax for previous Clerk.
Clerk and Chair to meet to discuss actions.
025/26. Finance:
Payments:
|
Item
|
Net Amount
|
VAT reclaimable
|
|
Clerk Expenses – Mar/Apr/May
|
£ 51.75 / £ 5.30 / £ 0.00
|
|
|
Clerk ‘Home as Office’
|
£ 30.00 x 3
|
|
|
Clerk Salary – Mar/Apr/May
|
£ 477.75 / £ 120.84 / £ 87.09
|
|
|
Community Cleaner
|
£ 247.00
|
|
|
HMRC PAYE – Mar/Apr/May
|
£ 119.40 / £ 54.80 / £ 30.20
|
|
|
HMRC ER NIC – Mar/Apr/May
|
£ 27.02 / £ 0.00 / £ 0.00
|
|
|
LALC Subscription
|
£ 321.70
|
|
|
Metro Bank fees – Mar/Apr/May
|
£ 13.00 x 3
|
|
|
MG maintenance
|
£ 30.00 / £ 80.00 / £ 50.00 / £ 75.00
|
|
|
Stationery expenses
|
£ 179.07
|
£ 35.82
|
|
Trade Waste – Mar/Apr/May
|
£ 26.00 x 3
|
|
|
Village Hall Defib
|
£ 164.00 / £ 122.99
|
£ 32.80 / £ 24.60
|
It was resolved to accept payments as presented.
Bank Reconciliation: Cllr Knox returned the Reconciliation folder of invoices checked against bank statements, with signed Bank Reconciliation form detailing all balances.
Next Reconciliation delayed until July meeting.
Clerk continuing to work on an improved procedure. Action: Clerk
Account Balances as at 17th June 2026
|
Current
|
£ 12,483.01
|
|
Savings
|
£ 3,304.69
|
|
90-day
|
£ 30,000.00
|
Income: Savings account interest of £ 43.00 transferred to Current account.
: Precept of £ 11,500.00.
: VAT refund of £ 239.35.
: Payment received from Heron’s Trust of £ 850.00.
Chairman felt that this was made in error and was most likely for the PCC.
Action: Cllr Sagar to query with Chair of Heron’s trust.
Budget 26/27: Performance against budget needs to be reviewed at all meetings.
Carried forward to July meeting.
Metro Bank: now charging a monthly Account Maintenance Fee of £3.
A Retrospective Resolution was passed to accept the monthly fee.
The MG ride-on mower has been serviced. Chair to forward invoice for payment. Action: Chair
Village Hall defib pads replaced. Complete machine will need replacing in the next 12 to 18 months as parts no longer available. Nursing Home to be asked to contribute since they appear to have again used the machine without notification to the defib guardian. Action: Chair
19:30 D Cllr V Smith and member of public joined the meeting.
026/26. Planning: - S25/2282: reduction of Pine trees approved 22/4. D Cllr V Smith thought the work had
already been carried out. Action: Clerk to confirm with SKDC.
- S26/0001: Whistle Stop pub to Residential. Conditional approval 8/6.
- S26/0481: build porch at 28 West Road. No objections. Approved 17/6.
- S26/0785: Storage building at Cubic Systems, Barholm Rd.
No objections to be submitted to SKDC. Action: Clerk
- The Barnack traveller site appeal was rejected by the Inspector.
The weekly Planning Update from SKDC is circulated to all Councillors for information.
027/26. Reports from District and County Councillors: D Cllr V Smith report:
- LCC Sand/Gravel Plan, Regulation 19, out for consultation.
New Baston quarry has increased availability.
- LGR proposals are with Westminster, guidance expected in July, with final approval in Autumn.
May 2027 elections for a new shadow authority.
SKDC and LCC will continue for a further year.
- Pesticide use brought to the attention of the PC. Discussion on spray used for MG footpaths.
028/26. Multi-Agency Meetings (AW, EA, NR, LCC, IDB): Cllrs Sagar and J Smith attend all meetings.
Latest meeting 4th March, Next meeting 2nd July.
There has been no meeting since the 4th March due to change of Anglian Water secretarial support.
029/26. Millennium Green:
- Daffodils need to be left to die off to encourage bulb health in future.
Action: Cllr J Smith to advise volunteers.
- Wildflowers looking good
- Bank area set with grass seed has come up well.
- Unfortunately, 10 Lime and 1 Cherry tree have died off, possibly due to lack of water.
- Contractor will be asked to cut all grass at end June
030/26. Canal Lock gate: Work to clear the brambles and weeds has started.
Contractor to be chased to finish. Action: Chair
031/26. Domain & Email changes:
- New IT policy. A shorter more suitable version to be circulated for adoption at July meeting.
Action: Clerk
- Councillors reminded to complete GDPR form and return at July meeting. Action: All Cllrs
032/26. Date of Next Meeting: Wednesday 15th July, 9th Sept (JK away), 11th Nov 2026,
13th January 2027
Meeting finished at 20h10.
