June 2020 Minutes
2020-06-16 Minutes
Parish Council Meeting held (via Zoom) on Tuesday
16th June 2020
THE MEETING WAS HELD REMOTELY
In Attendance: Parish Councillors Joan Brocklebank, Geoff Mayling, Ken Otter, Philip Sagar and John Smith, District Cllrs K Cooke and R Trollope-Bellew. Justin Mackenzie and John Olver were also invited to attend. No members of the public requested attendance.
Agenda Items
20-06 / 1. Public Forum: No members of the public in attendance.
20-06 / 2. Opening of Meeting: Cllr Mayling welcomed everyone to the meeting.
20-06 / 3. To receive any apologies for absence: None.
20-06 / 4. Declaration of Interest: (Councillors are reminded of their obligation under the Codes of Conduct to declare pecuniary interests): None.
20-06 / 5. Co-option of Councillor:
To fill the vacancy left by Rob Golland – Justin Mackenzie was co-opted.
To fill the vacancy left by Louise Isaacs – John Olver was co-opted.
Parish Clerk to send relevant forms to co-opted Cllrs for completion and onward transmission to Electoral Services at SKDC.
Action: Parish Clerk
20-06 / 6. To agree Minutes of 10th March 2020:
Cllr Sagar proposed, seconded by Cllr Brocklebank that the above minutes be signed as a true and accurate record, all Cllrs in agreement.
20-06 / 7. Matters Arising from Minutes:
Issue who owns land near Church? – District Cllr K Cooke asked if exact location/details could be forwarded to him and he would get his team to look into who actually owns the land. Cllr Smith will provide him with all the details. Agenda item for next meeting.
Note to Cllr Otter – sent and received.
Bank Signatories – Parish Clerk to obtain full set forms for additional signatories to be set up.
Level Crossing Survey by Birmingham University – Cllr Otter reported that nothing happened – put in abeyance. Did not think Network Rail York were willing to pick up and run with it. Ongoing.
River Bridge – note of request to repair to be forwarded to Cllr Trollope-bellew.
Action: Parish Clerk
Gigaclear – Cllr Otter contacted local person – company taken over – ongoing.
Action: Cllr Otter
20-06 / 8.
Finance: Certificate of Exemption 2019/2020:
All Cllrs in agreement for Certificate of Exemption to be approved and signed for submission to PKF Littlejohn.
Authorisation of Payments:
Parish Clerk Salary – March/April - £365.00.
Parish Clerk Expenses - £55.02
V Couzens (Stamford) – re Village Hall door repair – £348.00
Zurich Municipal (Insurance Renewal) – £940.46
LALC Affiliation Fee – £259.20
Zurich Municipal (all risks cover for roof repairs) - £112.00
Community Cleaner – March/April £149.58.
20-06 / 9. Planning:
Positive response sent re caravans for water ski training camp.
Report from Bypass Committee:
PowerPoint presentation given by Cllrs Otter and Sagar for a north Stamford Bypass
All Cllrs were impressed with presentation and in agreement for this to be circulated to other bodies.
20-06 / 10. Highways:
Cllr Trollope-Bellew asked if Parish Clerk would let her know of outstanding issues to discuss with new Manager on Friday.
Action: Parish Clerk
20-06 / 11. Signs on Bins in Main Road:
They had an effect and were working well. Cllr Otter will start again once out of lock down and happy to produce signs. Suggestion to look at Vistaprint ie costing for signage.
Action: Cllr Otter
20-06 / 12. Drains in Main Road:
Latest update (from AW) that now back with LCC – information to be passed to Cllr Trollope-bellew.
Action: Parish Clerk
20-06 / 13. Correspondence: None.
20-06 / 14. To receive a report on the Village Hall:
The Village Hall has received a business grant (thanks to SKDC).
Village Hall Roof – made claim on insurance re damage to roof received £1,100 – did not spend money, managed to persuade Manor Roofing to start earlier on roof, plus painting of fascia boards etc.
Donation from Heron’s Trust of £5000 towards village hall repairs.
20-06 / 15. New Playground Equipment for the Playing Field and Funding:
Application made to Mick George Community Fund – unfortunately unsuccessful. Need to discuss with VH committee what to do about that issues.
Suggestions – Ketton Cement, Jeff Tomlinson Contracts, SKDC.
20-06 / 16. Children’s Fitness Classes in August and Funding:
£4,620 grant received, in bank account.
Started to receive applications.
Do not know what situation is going to be at the moment.
20-06 / 17. Field in Trust Dedication (Millennium Green) Ongoing.
Action:Parish Clerk
20-06 / 18. Reports from Councillors:
Cllr Cooke – held first ever virtual cabinet meeting this afternoon.
Since lock down started in last few days continue to support High Street
£32M from government, £27M given to 2,200 businesses.
First ever virtual business meeting held.
Help vulnerable people across the district.
Continue to offer business loans.
500 staff working remotely.
Cllr R Trollope-Bellew - Tallington
Here are the latest updates from LCC and SKDC W/C 08.06.20
• With 50% of markets nationally not operating at all during lockdown with 70% of traders not working and about 20% of traders unlikely to return our markets have grown in number. From just having food stalls (incorporating the farmers market), from 1st June we have been able to open up to non-food retailers.
• With keeping the markets open this has also helped us with the advice we have been able to give retailers when we come to open the high streets on 15th June. Both district and county are working hard with business owners to make a safe and secure environment for our residents to shop.
• With shops opening at district we have taken the decision to keep our car parks free of charge.
• Our Arts Centres were closed in March and the officers have been working hard behind the scenes with artists to produce an E-newsletter which all parish clerks should be receiving and distributing and also online events such as jazz, comedy, poetry, drawing to name a few.
• Unfortunately, we had to take the decision early to postpone the Gravity Fields Festival which would have taken place at Grantham in the autumn. These events can be a large benefit to the district helping not only to promote the history but also the economy. Next spring it is hoped that the Deepings Literary Festival will take place with some technology learnt from our Covid experience to provide some online events.
• We've now had over 23,800 bookings for slots at Lincolnshire household waste recycling centres, you will be able to book up to seven days in advance and we've allocated certain days to certain waste types, which are now the same across the county. To find out more please visit www.lincolnshire.gov.uk/clickandtip
• The majority of schools across Lincolnshire are now beginning to re-open their doors, the decision is left to the individual schools. Those re-opening have introduced measures to limit the potential spread of coronavirus, such as smaller class sizes or staggered break times, helping to keep pupils and staff safe as they return to the classroom. Where possible we are asking parents/carers to transport children to school, but if they need transport, they can fill in the online form at www.lincolnshire.gov.uk/schooltransport
• One of the most difficult things in the care settings during lockdown has been maintaining contact between care home residents and their loved ones. The County Council has provided 30 Facebook Portals to LCC Care Homes and another 5 to supported living venues this week.
• The number of people who can attend funerals remains extremely limited. Residents are being reminded that if attendance hasn’t been pre-arranged, they should not attend funerals and should use online streaming services where they are available, to avoid being turned away and keep everyone involved safe.
• The new LCC Highways Community Work Gang is coming to Deepings West & Rural in September, it will cover finger post maintenance, renewing existing grips in the verge, clearing street signs etc. A form has been sent to each parish for completion.
• I have arranged a meeting with the new highways manager Kyra Nettle and would be grateful for a copy of any outstanding highways issues from the clerk asap.
Heron’s Trust – not sure if property still empty – will contact Louise Isaacs for an update.
Action: Parish Clerk
Cllr Smith – assuming that tree on MG is dead (no growth on it this year) look at possibly removing – Cllr Smith will look at getting quotes.
Action: Cllr Smith
Cllr Otter – MG all grass from cutting is all over the footpaths, can this be blown off paths? Rob Golland to be advised.
Action: Cllr Mayling
Cllr Olver – Lock Gate – managed to clear green outside, going to need another working party when out of lock down. Cllr Otter will assist.
Action: Cllr Olver
Cllr Sagar – Playing Field Gates (unlocked) should sign be put up (out of action until further notice)?
20-06 / 19. Public Forum: None.
20-06 / 20. Date of Next Meeting: Tuesday 14th July 2020 commencing at 7.30 p.m. Will be held remotely.
The meeting closed at 9.35 pm.
Signed: Geoff Mayling Dated: 16/6/2020